Throughout the month of May I challenged you to change the habit of making long never-ending 'to-do' lists. In our busy, time-pressured life we often have multiple overlapping responsibilities vying for immediate attention. Most often we are uncertain which fires to extinguish first. When a crisis develops we become stressed and overwhelmed. Is there a better way?
Yes! Now is the time to stop the roller coaster ride and take the necessary steps to prioritize what needs to be done and when. Then, schedule the necessary time in your day planner/calendar. Rather than producing long lists, spend time prioritizing your current responsibilities according to Stephen Convey's Time Management Matrix (also known as
Decisions Made Easy: When you take time to prioritize your 'to-do' list using the 4 quadrants as a tool, you will be rewarded with less stress, less busyness and more accomplishments.
By organizing to-do's according to their importance and urgency, you can quickly target what needs immediate attention.
- Important responsibilities contribute to the achievement of your goals.
- Urgent responsibilities require immediate attention. These activities are often tightly linked to the accomplishment of someone else's goal. Not dealing with these issues will cause immediate consequences.
A man is what he thinks about all day long. – Ralph Waldo Emerson
Tips for Squeezing More into Your Life
Fill the jar with the rocks (the truly important things in life),) then the pebbles (the other things that matter) and finally the sand ( the remaining “small stuff” and material possessions).
If you spend all your time and energy on the small stuff, you will never have room for the things that are truly important.
Take care of the rocks first – things that really matter. Set your priorities. The rest is just pebbles and sand.