Communication with a sense of urgency!
Those who have embraced the electronic age can now stay in touch faster and more frequently than with conventional mail. However, today email is also one of the biggest paper-generating technologies in the home and office.
Manage email overabundance by establishing effective boundaries. Set up an electronic file system which correlates to your current paper-based system. This means setting up folders and subfolders that will provide easy retrieval of information. These folders are not a mere dumping ground, but a system for messages that you will need to review at some point.
Inbox subfolders may contain pertinent information from a client which can be linked directly client’s
contact folder to keep related documents together. Other subfolders may contain information for projects-
in-process, pending orders, association or committee information, or financial documents. If you are unfamiliar with all the options available with your email software then it is time to hit the “Help” button
or Google for an answer to use your system more effectively.
Many email systems have built-in reminders and alarms you set for specific dates and times. Color-coding and flagging messages are options to tickle your memory. You may also be able to establish rules and alerts that automatically move message to subfolders as soon as they arrive in the inbox. People who use Microsoft Outlook will find that the Calendar, Inbox, Tasks, Journal and Notes link directly to the Contact folder. There is a huge benefit from knowing all the available options in the system you are using. Knowledge is power in controlling the inbox influx.
This fast-track superhighway of communications has ignited a sense of urgency in our lives resulting in a higher level of stress as we try to keep up. Take control of your inbox today.
Share with our readers how you have taken control. We love to hear of different solutions to the overabundance of emails. Thanks for reading, now it is action time!